Speak Out Policy

Purpose

The purpose of this Speak Out Policy is to encourage employees, contractors, and stakeholders at Ruxley Integrated Global Services Limited to report any concerns or misconduct without fear of retaliation. This policy aims to promote transparency, accountability, and a culture of integrity within the organization.

Scope

This policy applies to all employees, contractors, suppliers, and third-party service providers associated with Ruxley Integrated Global Services Limited.

Policy Statement “Ruxley values open communication and encourages individuals to speak out about any concerns related to unethical behavior, misconduct, or violations of company policies and procedures. We are committed to ensuring that all reports are taken seriously and investigated promptly.”

Reporting Mechanisms

Confidential Reporting: Employees and stakeholders may report concerns confidentially through designated channels, including anonymous reporting options if available. Reports can be made via:
Email: [designated email address]
Phone: [designated hotline number]
In-person: Directly to a supervisor or the Human Resources (HR) department.
Documentation: When reporting a concern, individuals are encouraged to provide as much detail as possible to facilitate a thorough investigation.

Types of Concerns to Report

Concerns that should be reported under this policy include, but are not limited to:

Violations of laws or regulations
Fraud or financial misconduct
Harassment, discrimination, or bullying
Safety or environmental violations
Breaches of company policies and procedures
Any other unethical behavior or misconduct

Non-Retaliation Commitment

Ruxley prohibits retaliation against any individual who reports a concern or participates in an investigation in good faith. Retaliation includes any adverse action taken against an employee for speaking out, such as demotion, termination, or harassment.

Investigation and Resolution

Prompt Investigation: All reported concerns will be investigated promptly and thoroughly. Investigations will be conducted discreetly to protect the confidentiality of the parties involved.
Outcome Communication: While Ruxley cannot guarantee confidentiality in all circumstances, individuals will be informed of the outcome of the investigation where appropriate and permitted by law.

Training and Awareness

Ruxley will provide training and resources to all employees to promote awareness of this policy and ensure that all personnel understand their rights and responsibilities regarding reporting concerns.

Policy Review

This Speak Out Policy will be reviewed annually or as needed to ensure its effectiveness and compliance with applicable laws and regulations. Updates will be communicated to all employees.