Purpose
The purpose of this Conflict of Interest Policy is to establish guidelines for identifying, disclosing, and managing conflicts of interest that may arise in the course of conducting business at Ruxley Integrated Global Services Limited. This policy aims to uphold the integrity and reputation of the organization while ensuring transparency and accountability in decision-making
Scope
This policy applies to all employees, directors, officers, contractors, and third-party service providers associated with Ruxley Integrated Global Services Limited.
Policy Statement “Ruxley is committed to conducting its business ethically and transparently. Employees and representatives must avoid situations where personal interests could conflict, or appear to conflict, with the interests of Ruxley.”
Definitions
- Conflict of Interest: A situation in which an individual’s personal interests, relationships, or activities may compromise or appear to compromise their ability to act in the best interests of Ruxley.
- Related Party: Any individual or entity that has a close personal or business relationship with an employee or representative of Ruxley.
Identifying Conflict of Interest
Employees and representatives must remain vigilant for potential conflicts of interest, which may include, but are not limited to:
- Financial interests in competitors, suppliers, or customers.
- Outside employment or consulting relationships that may interfere with duties to Ruxley.
- Personal relationships with individuals who have decision-making authority within Ruxley or its business partners.
- Gifts, favors, or entertainment from entities that do business or seek to do business with Ruxley.
Disclosure of Conflicts
- Responsibility to Disclose: Employees and representatives are required to disclose any actual, potential, or perceived conflicts of interest to their supervisor or the Human Resources (HR) department as soon as they become aware of the conflict.
- Documentation: All disclosed conflicts of interest will be documented and reviewed by management to determine the appropriate course of action.
Managing Conflicts of Interest
Assessment: Ruxley will assess disclosed conflicts of interest and determine appropriate measures to manage or mitigate the conflict, which may include:
- Reassigning responsibilities or projects.
- Implementing monitoring measures.
- Requesting divestment of conflicting interests.
Decision-Making: Individuals involved in the decision-making process will be required to recuse themselves from discussions and decisions related to any matter where a conflict exists.
Prohibition of Retaliation
Ruxley prohibits retaliation against any employee who, in good faith, discloses a conflict of interest or participates in an investigation related to a conflict of interest. Employees can report concerns without fear of adverse consequences.
Training and Awareness
- Ruxley will provide training and resources to employees to promote awareness of this policy and ensure understanding of their responsibilities regarding conflicts of interest.
- Regular training sessions will be conducted to reinforce ethical behavior and decision-making principles.
Policy Review
This Conflict of Interest Policy will be reviewed annually or as needed to ensure its effectiveness and compliance with applicable laws and regulations. Updates will be communicated to all employees.
Signed: MD/CEO
